PatientFlow

For independent dental offices

Less busywork. More care.

Start with a focused Dental Intake Audit to see where calls, texts, and front-desk handoffs are letting new-patient inquiries slip away.

Find your intake gaps — $495

Your $495 audit is credited toward an applicable implementation within 30 days.

Dental office patient intake workflow

The dental office promise

No AI theater. More new-patient conversations handled well.

01

Start with the calls you miss

We map the moments a prospective patient reaches out and never gets a timely, useful response.

02

Build around your front desk

Your scheduling rules, new-patient questions, preferred services, and handoff points shape the system.

03

Keep clinical conversations human

The system handles routine intake and follow-up while your team takes over for clinical, sensitive, or complex questions.

1 workflow

A focused new-patient intake system, not a sprawling transformation project.

$2k–$8k

Typical implementation range, confirmed after your intake audit.

$200–$500

Typical monthly system tuning and maintenance range.

Start with the Dental Intake Audit

Get a clear plan for the new-patient conversations you are losing.

For $495, we review your calls, texts, intake questions, and front-desk handoffs, then give you practical next steps. Move forward with an applicable PatientFlow implementation within 30 days, and your audit fee is credited toward the work.

See what your audit includes

The core system

Recover missed inquiries. Qualify new patients. Help them book.

New-patient intake

Turn missed calls and web inquiries into consultation requests.

A tailored phone and text flow answers routine questions, captures the details your front desk needs, qualifies the inquiry, and helps move the patient toward the right consultation. Clinical, sensitive, or complex questions route cleanly to your team.

Typical flow

Missed call or web inquiry → text follow-up → intake questions → consultation request → front-desk handoff

Missed-call recovery

Text back before a prospective patient moves on.

When a call is missed, the system sends a prompt, helpful text, answers routine questions, and gathers the details your front desk needs to continue the conversation.

Front-desk handoffs

Give your team the context to take the next step.

Each qualified inquiry arrives with the patient details, questions, and conversation history your team needs to arrange the right consultation.

Start with the first patient conversation

Show us where prospective patients fall through.

Bring us your current new-patient path. We will map the missed-call gaps, intake questions, text follow-up, and front-desk handoffs that can become a practical first system.

Book an intake audit

Dental-first intake. Faster follow-up. More helpful first conversations.